Technology has changed what a corporate event can achieve. A speaker can join from another continent, employees across the globe can hear an announcement together, journalists can follow a press conference without being in the room, and broadcast media can livestream from an event.
For event planners, these possibilities bring additional responsibilities.
Alongside finding the right setting, they need to know that the venue’s digital infrastructure, AV equipment and technical support can deliver the experience they have promised.
At Glaziers Hall, historic surroundings meet modern connectivity, with specialist AV support helping planners bring the different elements together.
Start with what your event needs to achieve
Technology should serve the purpose of your event. Before choosing equipment, consider who needs to participate, where they will be and how you want them to engage.
Will remote speakers present live and take questions? Do employees overseas need to watch an announcement as it happens? Will journalists need to receive press materials during a broadcast? Should sessions be recorded for guests who cannot attend?
Sharing these requirements early allows the venue and technical team to recommend an appropriate approach. At Glaziers Hall, planners can discuss their ambitions with the team and AV specialist, establishing what is needed before the itinerary is finalised.
Put connectivity at the centre of planning
Reliable connectivity underpins many of the experiences audiences now expect. Livestreaming, remote presentations, media distribution and audience participation can place different demands on a network, particularly when they happen simultaneously.
A useful conversation therefore goes beyond asking whether Wi-Fi is available. Explain the expected audience size, the platforms you intend to use and which activities depend on a stable connection.
Glaziers Hall combines its distinctive riverside setting with digital infrastructure designed to support connected events. Discussing the specific demands of your programme with the technical team helps establish the right arrangements, including contingency planning for critical connections.
Use AV to make the content count
Screens, sound, lighting and video can all help an audience understand and engage with your message.
A well-positioned digital display can bring a demonstration into focus. Clear audio makes questions easier to follow. Live polling or interactive content can encourage participation, while recordings allow useful material to reach people even after the event is over.
The detail matters. Can everyone see the screen? Will a remote contributor hear questions from the room? Does a demonstration require a camera feed?
With seven unique spaces and capacity for up to 350 people, Glaziers Hall provides scope for different event formats. The AV requirements should be planned around the chosen rooms, audience and content.
Have expertise in the room
Even experienced planners can feel nervous when several technical elements need to work together while they are also managing speakers, guests and timings.
Glaziers Hall works with an AV specialist who is on hand at large-scale events, supported by technical experts who provide recommendations and assistance when needed.
That on-site expertise gives planners a clear route for technical questions and support. Agreeing responsibilities, rehearsing speaker connections and testing presentations beforehand also helps everyone understand how the event will run.
Ask what happens if a connection drops, a video fails or the programme changes. Clear answers and agreed alternatives build confidence.
Make technology one less thing to juggle
The strongest event experiences combine an engaging setting, purposeful content and people who know how to deliver it.
At Glaziers Hall, specialist technical support sits alongside event planning, operations and catering expertise, helping planners coordinate the whole occasion from the initial plan right through the last guest leaving and beyond.
Speak to the team about your next event and the technology it needs to make the biggest impact for all the right reasons.
Seven unique spaces, one unforgettable venue.